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Administrative Officer, SET-ICT
Ref no:
Field of study
January 31, 2024
Contact Info:
Tel no. (66-2) 524-5056
Only applications of shortlisted candidates will be notified and invited for interviews.

Administrative Officer
Telecommunications (TC)
Information & Communications Technologies (ICT), Internet of Things (IoT) Systems Engineering
School of Engineering and Technology
Asian Institute of Technology

The Administrative Officer is responsible for managing and overseeing the administrative operations within TC, ICT, IoT Program at AIT. This position plays a critical role in ensuring the smooth functioning of the program by providing administrative support, coordinating activities, and fostering effective communication both internally and externally. The Administrative Officer will work closely with faculty, staff, students, and external stakeholders to ensure efficient operations and contribute to the overall success of the department. 

The Administrative Officer will report to the Academic Program Chair, TC-ICT-IoT Program and Department Head.

Duties and Responsibilities 

1. Administrative Management: 

  • Develop and implement administrative policies, procedures, and systems to enhance efficiency and effectiveness within the department. 
  • Oversee the management of administrative tasks, including budgeting, procurement, record- keeping, and facilities management. 
  • Collaborate with other departments and institute administration to ensure compliance with institutional policies and procedures.

2. Coordination and Communication: 

  • Coordinate program activities, meetings, and events, ensuring smooth execution and timely communication with relevant stakeholders. 
  • Serve as a liaison between faculty, staff, students, and external partners, facilitating effective communication and collaboration. 
  • Provide support for committee meetings, prepare meeting agendas, document minutes, and follow upon action items. 

3. Human Resources: 

  • Assist with the recruitment, selection, and onboarding process for program staff, ensuring compliance with institute guidelines. 
  • Oversee personnel management activities, including performance evaluations, professional development, and employee relations. 
  • Maintain accurate personnel records and manage payroll processes in collaboration with the institute's HR department. 

4. Budget and Financial Management: 

  • Prepare and monitor department budgets, ensuring fiscal responsibility and adhere to financial guidelines.
  • ​Coordinate financial processes, including expense approvals, reimbursements, and procurement of supplies and equipment.
  • ​Collaborate with the Institute’s finance department to ensure accurate financial reporting and compliance.

5. Recruitment of new students​

  • Coordinate with school, department in attracting and enrolling prospective students to the Program. 
  • Promoting the program, engaging with potential students, providing information about programs and admission requirements, and assisting them throughout the application process. 
  • Follow up with prospective students through email, phone calls, or in-person meetings to address any queries, provide additional information, and nurture relationships. 

6. Strategic Planning and Project Management: 

  • Contribute to the development and implementation of departmental strategic plans and initiatives. 
  • Lead or participate in special projects, ensuring effective project management and timely completion of deliverables. 
  • Conduct research, analyze data, and prepare reports to support decision-making processes within the department. 


  • Minimum of a bachelor's degree in a related field or master's degree would be an advantage. Excellent communication and writing skills in English. 
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 
  • Ability to work collaboratively in a team and establish positive working relationships. 
  • Familiarity with office management procedures and basic accounting principles. 
  • 5 years of experience is preferred.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, or any other characteristics protected by law.

To apply, please register online and complete the registration form. You must create your own username and password, once completed, go back to the advertisement page and click the "Apply Now" button. 

Please do not forget to upload your comprehensive resume which shall include your letter of application, a recent photograph, and the names, affiliations, addresses and telephone numbers of three referees who are familiar with candidates' competencies.