Job information

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Assistant Administrative Officer
Ref no:
Field of study
July 27, 2023
Contact Info:
Tel no. (66-2) 524-5056
Only applications of shortlisted candidates will be notified and invited for interviews.

Assistant Administrative Officer
Admissions and Scholarship Unit
Office of Student Affairs
Asian Institute of Technology

ASU, OSA requires Assistant Administrative Officer to assist and report to the Coordinator of ASU, OSA.

Duties and Responsibilities:        

  • Manage, monitor and update the funding data in the student information system (SIS) with the following specific details of activities:
    • coordinate with Admissions Unit on newly enrolled students’ funding profiles and financial assurance forms, and with Finance Office for payment arrangement and accounts details for ERP invoice generation;
    • coordinate with Registry Unit to check current students’ enrollment and credits information;
    • consult with IT Personnel for SIS database maintenance to ensure accuracy of data when transferred from SIS to ERP during invoice generation;
    • generate statistical lists and tables on admissions and student funding
  • Generate monthly student accommodation invoices, coordinate with Accommodations Office for data verification and accommodation related issues before & after invoice generation; and coordinate with Payroll for the disbursement of monthly bursary & other grants of students on scholarship;
  • Assist in checking outstanding tuition and fees of students and follow-up of such outstanding fees;
  • Assist ASU Coordinator on data analysis and answer queries from students about scholarship details and/or tuition charging in SIS;
  • Document filing and general secretarial work;
  • Coordinate with IT personnel in generation of ERP semester invoices and assist the Administrative Officer (Scholarships Unit) in the issuance of customized payment request invoices for tuition and other fees;
  • Perform other responsibilities as assigned by the Director of OSA and ASU Coordinator.


  • Minimum Bachelor’s degree or equivalent preferably with computer science or information management background;
  • Some knowledge of accounting;
  • With good skills in the use of word processing, spreadsheets, and database software, particularly the ERP – Oracle System;
  • Ability to answer student enquiries/complaints in person or in writing with needed patience;
  • Ability to work with pressure;
  • At least 2 -3 years of relevant work experience.
  • Preferable Thai nationality.

​We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, or any other characteristics protected by law.

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