Job information

General Summary

Perform administrative and related services to the Vice President for Knowledge Transfer (VPKT) and Director & Executive Assistant to the President. The incumbent will also be part of the secretariat pool in the office.

Major responsibilities and target accomplishments expected of the position:

Provide administrative support to ensure day to functioning of the office including:

• Ensure efficient records management both paper and electronic file management;
• Manage schedule of the VPKT;
• Support a travel of VPKT following policy and procedures of AIT;
• Support organization of meetings organized by VPKT with the preparation of the meeting documents, preparation of draft briefs, follow-up meetings and booking of venues;
• Accompany the VPKT in the internal and external meetings (If needed);
• Perform other related duties as required by the Director & Executive Assistant to the President.

Financial and Purchasing

• Assist on the preparation of the financial projects, including preparing of annual budget and tracking expenditures.
• Facilitate in preparing the Payment Request and Purchase Request and for the Office of the Secretariat to the President through the ERP system and keep record of all approvals.

Qualifications:

• Bachelor Degree’s in Business Administration, International Relations, Language and Communication or other related.
• Knowledge in understanding relevant policies and procedures related to the institute.
• Excellent command of Thai and English languages.
• With a minimum of 5 years’ experience in administrative task.
• Good interpersonal skills, especially in dealing with people of various nationalities.
• Ability to work under high pressure and being a good team member.