Job information

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Administrative Staff (Admin Secretary or Admin. Officer) (Office of the President)
Ref no:
Field of study
March 8, 2019
Contact Info:
Tel no. (66-2) 524-5019
Fax no. (66-2) 524-5056
Only shortlisted applicants will be notified for interview.
Position Title: Administrative Secretary / Administrative Officer
Reporting to: Director & Executive Assistant to the President
Contract Duration 2-year contract 
Expected to start: 1st April 2019 

General Summary

Perform administrative and related services to the Vice President for Academic Affairs (VPAA). The VPAA is the first reporting officer and Director & Executive Assistant to the President is the second reporting officer. The incumbent will also be part of the secretarial pool in the office.

Major responsibilities and target accomplishments expected of the position:

Provide administrative support to ensure day to the functioning of the office including:

  • Ensure efficient records management both paper and electronic file management;
  • Manages the schedule of the VPAA;
  • Support a travel of VPAA following policy and procedures of AIT;
  • Support organization of meetings organized by VPAA with the preparation of the draft agenda, minutes, follow-up meetings and booking of venues;
  • Support VPAA with the preparation of draft briefs, do a research and keep track of internal projects;
  • Perform other related duties as required by the Director & Executive Assistant to the President.

Financial and Purchasing

  • Assist the Director & Executive Assistant to the President on financial matters, including preparing the annual budget and tracking expenditures.
  • Facilitate in preparing the Payment Request and Purchase Request and for the Office of the Secretariat to the President through the ERP system and keep a record of all approvals.


  • Bachelor Degree’s in Business Administration, International Relations, Language and Communication or other related.
  • Knowledge in understanding relevant policies and procedures related to the institute.
  • Excellent command of Thai and English languages.
  • With a minimum of 5 years’ experience in the administrative task.
  • Good interpersonal skills, especially in dealing with people of various nationalities.
  • Ability to work under high pressure and being a good team member.

To apply, please register online and complete the registration form. You must create your own username and password, once completed, go back to the advertisement page and click the "Apply Now" button.

Please do not forget to upload your comprehensive resume which shall include a cover letter highlighting relevant competencies, qualifications and experience. Include as well the phone/email contacts of two referees who are familiar with candidates competencies. 

Save your documents in one file and upload in the online application system.