Job information

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Administrative Officer (Media and Communications Unit)
Ref no:
Field of study
December 31, 2015
Contact Info:
Tel no. (66-2) 524-5019
Fax no. (66-2) 524-5056
Only applications of shortlisted candidates will be notified.

Terms of Reference (TOR):

  • The Administrative Officer at the Media Communications Unit (MCU) will be responsible for all Administrative and Finance work of the Unit.
  • S/he will be the point person responsible for responding to queries (both internal and external) related to MCU as well as other institutional work.
  • S/he will be responsible for day-to-day administrative affairs, including scheduling meetings and appointments, informing about visitors and guests, bookings and travel plans, HR issues, and overall adherence to AIT Policy and Procedures (P&P).
  • S/he will be responsible for the budgetary process and ensuring that all P&P are adhered to with respect to financial matters. Key tasks include initiating payments, documenting financial transactions and monitoring monthly finances, and ensuring that all Unit activities are dealt with in a timely and efficient manner.
  • S/he will deal directly with students, faculty and staff, and external agencies like publishers, media, etc.
  • While reporting directly to the Head of the Unit, s/he will also liaise closely with all MCU staffs and administrative staffs across the Institute.

Required Qualifications:

  • Bachelor’s degree in any subject from a regular recognized and accredited University.
  • Native fluency in Thai language.
  • Fluency in English, written and spoken.
  • Strong clerical abilities.
  • Digital proficiency in both Microsoft Office packages and ERP software.
  • Solid proficiency in Excel spreadsheets, knowledge of databases, and good numeracy.

Required Experience:

  • Five (5) years of regular full-time experience working as Administrative Secretary/ Administrative Officer in a unit, department, office.
  • Experience in drafting and responding to official communications.
  • Experience in formulating and drafting of budgets along with good knowledge of budgetary processes.
  • Experience in dealing with financial issues - disbursement and payments to both internal and external clients.

Desired Qualifications:

  • Master’s degree from a recognized and accredited university.
  • Experience working in/with news media, publishing, advertising, multimedia or public relations agency.
  • Experience working in/with an academic or research organization.
  • Experience working in a multicultural and/or international setting is a plus.  
  • Experience working with CMS websites is a plus.

To apply, please register online and complete the registration form. You must create your own user name and password, once completed, go back to the advertisement page and click "Apply Now" button.

Please do not forget to download your comprehensive resume with complete names, addresses, telephone numbers and email addresses of at least three referees, including a short cover letter which explains your suitability for this position. (save them all in one file name and download a single file).