Job information

MANAGER, OFFICE OF ADVANCEMENT AND ALUMNI AFFAIRS

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness and efficiency. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation.

Duties and Responsibilities: 

• Work under the supervision and report to the Director of Advancement and Alumni Affairs.
• Supervising the output of the day-to-day operations of the office. Screen, edit, finalize the                          correspondence, proposals and materials for donors and prospects to                                                    ensure that all paper works going out will be of high standard for OAAA                                                    Director final review.
• Support OAAA Director on the development and implementation of overall advancement                         strategy and tactics in achieving fundraising goals.
• Develop better management for alumni database and system for job placement.
• Ability to connect with AIT alumni to increase participation and involvement in the                                    Institute activities especially in fundraising. Also serve as a liaison between                                           alumni and AIT.
• Preparing the office annual budgets, annual reports and financial statements for the donors.
• Ability to do detailed research on brief profiles of prospective donors [individuals, corporates,                              and foundations].
• Maintains a working relationship with other employees and staff from different units.
• Maintain confidentiality in handling sensitive matters.
• Multi-task and prioritize work and careful attention to detail.
• To work in a changing environment, taking on tasks at all levels.
• Undertake other responsibilities as assigned by OAAA Director.

Qualifications and Skills:         

• A Master's degree in marketing, business management or related field.
• 30-40 years old. Any nationality with commensurate experience.
• 3-5 years of experience in a non-profit institute or equivalent business development                              experience will be an advantage.
• Excellent command of English (both written and spoken with proven English                                               proficiency test scores, i.e., IELTS, TOEIC, TOEFL)
• The candidate should have excellent interpersonal, oral and written communication                                     skills; be highly self-motivated with the ability to work independently                                                              in a team environment and can establish priorities.